Booth hire fees include booth shell, basic equipment and a number of delegate registrations (number varies depending on size of booth). Exhibitors must provide their own bump-in staff and booth attendants from Sunday 26 February - Friday 3 March.
IMPORTANT INFORMATION
Applications open in July 2005 and expressions of interest must be received by 30 September. Due to the limited number of booths available, the final selection of On Display exhibitors will be at the discretion of the Event Manager. Space is limited to approx twenty eight 2x2m On Display booths in total and organisations are encouraged to share where possible.
The Event Manager will make its selections and advise booth holders by mid October and the final payment for the booth(s) must be received no later than Friday 4 November 2005. If payment is not received by 4 November, the booking will fall to organisations on the waiting list.
COSTS
Each On Display exhibition booth includes a number of delegate registrations. All prices quoted are in Australian Dollars.
- OPTION A cost $1,800 + 10% GST = $1,980 – includes 2x2m booth and 3 delegate registrations
- OPTION B cost $2,200 + 10% GST = $2,420 – incl 2x2m booth and 4 delegate registrations
- OPTION C * cost $3,000 + 10% GST = $3,300 – incl 3x2m booth and 6 delegate registrations
- OPTION D* cost $3,300 + 10% GST = $3,630 – incl 4x2m booth and 6 delegate registrations
* Please note that the availability of 3x2m or 4x2m booths is subject to demand and space.
CANCELLATION
Notification must be received in writing no later than Friday 16 December 2005. Please note that unless the Event Manager is able to resell the booth(s) to another organisation on the waiting list there will be no refund paid.
VENUE
On Display will be located in the foyers of the Space and Playhouse theatres at the APAM venue, the Adelaide Festival Centre. The floor plan has been designed to ensure maximum visitor traffic, good visibility and access to other booths, the Help Desk, Spotlight performance venues, meeting areas, business centre and the Bistro. The positioning of each booth is at the discretion of the Event Manager and a draft floor plan of booth holders will be issued after December 2005.
BOOTH INFORMATION
Adelaide Expo Hire (AEH) has been appointed by the Event Manager to construct the shell of the exhibition and provide ancillary services. Their booths, furniture, equipment and service are of the highest standard and most requirements are easily met. AEH has the largest selection of exhibition hire equipment in South Australia and will also provide personnel to assist booth holders before and during APAM.
Each exhibition booth is a full ‘walk in/walk out’ booth erected and dismantled by AEH as follows:
Walls - Modular walls 2.4m high, finished in frontrunner material, suitable for hook velcro
attachments (colour will be selected by the Event Manager at a later date)
Fascia 25cm high corflute name board with lettering (20 letters maximum including spaces),
Lighting 2 x 150watt units per booth
Power 240volt/1000watt/10amp rated 5amp supply general purpose outlet, wall mounted, one per booth. NB International booth holders may need to bring their own adaptors to suit Australian 3prong power outlets. 2x3m booths have 2 x 10amp power points
Chairs 2 x woollen fabric chairs per booth
AEH is the exclusive electrical contractor for APAM. No other electrical contractor can be used. Each booth is fitted with lighting and power as described above. A detailed brochure outlining AEH services will be sent to you on receipt of booth payment. Services include display equipment, wall shelving, furniture, pot plants, signage and banners, audio visual and computer equipment. See www.aeh.com.au or contact Briony Tucker on tel +61 8 8159 9304 or fax +61 8 8234 2275 or email brionyt@aeh.com.au regarding additional equipment.
OPENING HOURS (subject to change)
Friday 24 February AEH set up 1000-1600
Sunday 26 February Booth holders set up 1000-1300
Monday 27 February Open 0900–1300
Tuesday 28 February Open 1000-1600
Wednesday 1 Marrch Open 1000–1600
Thursday 2 March Open 1000–1600
Friday 3 March Open 0900–1100
Booth holders move out 1100-1300, AEH move out 1200-1600
ACCESS / STAFF
A delegate kit (containing Market Guide, name ID pass etc) will be issued on Sunday 26 February to each person at each booth. For information on what delegate registration includes please refer to the APAM brochure or web site. One person must staff each booth at all times and each organisation must have staff available to effectively manage bump-in and bump-out.
BOOTH DESIGN
All booth display materials must be flameproof. No attachment or alteration is to be made to the flooring, ceilings, internal or external walls or the furnishings of the booths. Displays involving flame, heat, smoke, bright or flashy lights or loud noise must be approved by the Event Manager prior to acceptance in On Display. Each booth holder must keep their display within the dimensions of the booth.
STORAGE
Please note that the APAM venue cannot store large amounts of booth holders’ materials in advance of the event.
SECURITY
While On Display is open, the area will be secure, however we advise that one staff member must be in attendance at each booth at all times. When On Display is closed but the venue is open (after 5pm Mon-Thurs during the APAM week), the Event Manager will provide additional security.
CLEANING
The On Display area is carpeted and is cleaned daily however it is the responsibility of each booth holder to keep their booth clean.
MESSAGES
It is recommended that each booth has a message ‘in tray’ to facilitate communication during APAM.
LIABILITY AND INSURANCE
In the event of industrial disruption and/or equipment failure due to power supply problems, the Event Manager will not be held liable and accepts no responsibility for loss of monies by booth holders or damage to property. All who attend On Display do so at their own risk. The Event Manager and its employees, contractors and agents do not accept any responsibility for any injury, damage or theft to any person or property arising by reason of attendance at On Display. It is recommended that booth holders extend their public liability and theft insurance to cover their participation in On Display.
To download the On Display Booth application form in pdf format please click here.
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If you cannot open the pdf file then you can download the latest reader from the Adobe website:
To download the Adobe Acrobat Reader please click here. 
Click here here to download a Word format application form. 
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